September 22, 2016 -
In an effort to provide accurate and reliable staff attendance data and reduce administration for HR and payroll staff, nursery and online garden produce retailer Crocus have installed the latest Bodet interactive time and attendance system.
Crocus’s HR manager, Danola Martin commented, “Depending on the season, we employ between 120 and 180 people, and we need to know how many are on site each day to ensure we are adequately staffed. The manual system was unreliable not only due to errors in transferring data to the spreadsheets, but because buddy-punching was rife, with some of the employees clocking in for their friends. As a result we were often understaffed and were paying people for time they weren’t working.”
Bodet installed five of their latest Kelio Visio X7 smart terminals, featuring both a biometric and proximity reader, interfaced with cloud-based time and attendance software. Crocus initially rolled out the system for office staff, and as it was well received, it has now been rolled out for the whole workforce including nursery and warehouse employees.
When staff start or end their shift, they place their finger onto the scanner which captures a fingerprint. The system then compares the print against a stored profile to identify the employee, and time stamps the record. For some staff, such as those working in the nursery, dirty fingers or cuts may prevent an accurate fingerprint to be obtained so key fobs provide an effective alternative via the proximity reader.
“The software generates real time staff attendance data which can be compared with the daily rotas,” Martin added. “Managers are then immediately alerted to any discrepancies and can arrange additional cover if required.”
Bodet’s time and attendance system also lets staff use the terminals to request holidays or time off. The HR Manager can then action requests in real time within the software, which is much easier and more reliable than having to deal with paper requests. Involving staff directly in their own time management also helps in developing employee engagement.
“Now the system is up and running and proved itself, the next step it to integrate it into the payroll system” said Martin. “This will then automate the whole process which will eliminate human error and save more time for both HR and payroll staff.”